In association with the new rules that come in to force in the EU and EEA on Data protection, we would like to inform you about the implementation of these new rules at Scantrol and Scantrol Deep Vision what affects this can have for our business relation.
In accordance with the new rules, we will, in a certain context, be seen as the data processors. Among other things, this applies when we process personal information about contacts, or others that we need to communicate with directly. This will only be relevant when personal information is necessary for us to fulfil our obligations.
For all the processing of personal information in Scantrol and Scantrol Deep Vision, we will:
• Implement satisfactory technical and organizational measures to protect personal information and make sure our subcontractors do the same.
• Have necessary guidelines for how long we keep personal information, to ensure they are not stored longer than necessary.
Examples of information we collect:
• Company Name
• Contact person
• Company Address / Billing Address
• Phone number and e-mail address
Example of why we collect this information:
• Order confirmation
• Information about our products, projects, activity or organization
• Delivery confirmation
• Customer survey
We do not collect information such as birthdates and social security numbers. As a data processor, we will:
• Only process personal information according to the instructions we receive from our customers and
• Notify those of our customers who will be affected by a possible security breach concerning Personal Data Security.
You are, as us, subject to data protection laws by processing personal information. We must ask that:
• You do not send us personal information that we do not need to fulfil our obligations (it will be illegal of you to do so and it will be illegal for us to process them).
We ask you therefore:
• To ensure that the registered person gave the necessary consent to share personal information. This applies for both, data that has been send and the purpose of the submission / processing (according to The Personal Data Act).
We would like to express that you are acting as a data processor in the same way as we do, when it comes to personal information about your customer contacts and other persons you are in contact with at Scantrol and Scantrol Deep Vision.
Should there be any questions regarding the above, we ask you to contact us by mail: firstname.lastname@example.org and our GDPR team answers any inquiries as soon as possible.
Responsibility and Application
The Managing Director of Scantrol is accountable for ensuring that this policy is implemented.
Management at all organizational levels within Scantrol is responsible for ensuring the success of the Policy through the provision and availability of the necessary resources.
All Scantrol employees and subcontractors have an individual responsibility to ensure that they and their colleagues co-operate with Scantrol to achieve its objectives.
Bergen, June 27th 2018